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Q:
_____ refers to the rising or falling inflection that tells an audience whether a group of words is a question or a statement.
A. Tone of voice
B. Stress
C. Emphasis
D. Pitch
E. Enunciation
Q:
Sally recently gave a presentation at a media house on a possible tie-up for an environmental campaign. Her audience found her presentation professional and well-prepared. Which of the following did Sally most likely do?
A. Speak in a monotone which helped retain the attention of the audience
B. Made eye contact with only a few important audience members
C. Referred to notes frequently which prevented her from skipping points
D. Appeared professional by standing with feet joined together
E. Used varied tone, stress, pitch, while talking to the audience
Q:
Johanna is about to give a presentation to a client which could get her promotion or end up in trouble, depending on the performance. She feels jittery and nervous as the time to give the presentation comes closer. Which of the following should she do to calm herself?
A. Have an extra cup of coffee to make her more alert
B. Be frank and humorously tell everyone that she is nervous
C. Get rid of the nervousness by having a light alcoholic beverage
D. Avoid analyzing the audience which may increase the anxiety
E. Re-label her nerves and say to herself, "My adrenaline is up."
Q:
Which of the following guidelines should be followed while using PowerPoint presentations?
A. Make a minimum of seven points on each slide
B. Use different varied backgrounds to make it look attractive
C. Choose a dark background if lights are turned off during a presentation
D. Use a high contrast between words and backgrounds
E. Ensure the oral presentation has more data than the text on slides
Q:
Which of the following is an example of a signpost?
A. "In addition, solar energy can replace usage of coal."
B. "If you have any questions, please raise your hands."
C. "Now let us talk about what we can do to help."
D. "Can you all hear me loud and clear at the back?"
E. "Please tell me if I speak too fast for you to follow."
Q:
To organize short informative briefings, one should:
A. give all the reasons in favor of something, then those against it.
B. explain the symptoms of the problem, and identify its causes.
C. start with the past, move to the present, and then the future.
D. discuss three aspects of a topic or issue.
E. explain the obvious solution and reason why they will not work.
Q:
Statistics and numbers can be convincing if they are presented in ways that are easy to see and hear. Which of the following is an example of the best way to represent numbers?
A. Nineteen hundred and fifty eight billion dollars
B. Just under nineteen billion dollars
C. $19,361,979
D. Less than 20,316,999
E. $19 billion
Q:
Which of the following should be followed while choosing information for a presentation?
A. Have seven main points which help an audience connect with at least one
B. Avoid giving an outline if material is detailed and ensure they stay focused on the presentation
C. Make the audience aware of negatives and inconsistencies even if they do not enquire about them
D. Avoid connecting main points and their relations as this tends to confuse the audience
E. Choose information that is most persuasive for an audience and which answers questions
Q:
Which of the following is a difference between oral and written styles of presenting information?
A. Oral styles use more personal pronouns than written styles.
B. Oral styles use longer sentences and words than written styles.
C. Oral styles use more varied vocabulary than written styles.
D. Oral styles use less repetition than written styles.
E. Oral styles use more complex words than written styles.
Q:
Which of the following modes of openers in an oral presentation would result in getting the audience to raise hands and participate actively?
A. Anecdote
B. Question
C. Quotation
D. Startling statement
E. Narration
Q:
"Chemical dependency costs U.S. businesses more than $26 billion per year." This opener in an oral presentation is an example of:
A. an anecdote.
B. a question.
C. a quotation.
D. a startling statement.
E. narration.
Q:
The opener in an oral presentation should ideally:
A. share jokes directed against the audience to draw attention.
B. explain why one is qualified to speak on the topic.
C. summarize the five vital points of the presentation.
D. interest the audience and establish a rapport with them.
E. be read out from one's notes or references.
Q:
Which of the following should be followed while using an opener?
A. Read out the opener from notes to seem more professional.
B. Avoid using startling statements as the first point of interaction.
C. Personalize it to the needs and interests of the audience.
D. Use humor directed against the audience to grab their attention.
E. Generalize it to be able to suit interests of any audience.
Q:
The Traffic Safety Department of Toronto is organizing a presentation on Road Safety on World Road Safety Day. Which of the following statements will best help in making the presentation relevant to the audience's experiences?
A. "Safety is the number-one priority of our department."
B. "Think how your heart raced the last time you had a close call on the road."
C. "Seat belts save lives. Make sure you put them on while you drive."
D. "You are required by law to wear your seat belt while driving."
E. "The department cares about your safety. It is better to be safe than sorry."
Q:
Which of the following is a characteristic of an interactive presentation?
A. The speaker talks without any interruption from the audience.
B. The speaker keeps questions and queries till the end of discussion.
C. The presentation is conversational in nature.
D. The speaker serves as mediator to tap the audience's knowledge.
E. The speaker's audience is more or less uninvolved.
Q:
Which of the following is a feature of a guided discussion?
A. The speaker speaks as an expert who knows all the answers.
B. The speaker talks and shares information without any interruption.
C. The audience is uninvolved while the speaker delivers data.
D. The speaker serves as a facilitator to help the audience tap its knowledge.
E. Questions from the audience are held until the end of the presentation.
Q:
Which of the following is a difference between monologue presentation and guided discussion?
A. Monologue presentations are lengthier than guided presentations.
B. Monologue presentations garner more audience response.
C. Monologue presentations produce more commitment to the result.
D. Monologue presentations produce more responses regarding analysis.
E. Monologue presentations need less time than guided presentations.
Q:
Which of the following guidelines should be followed while planning a strategy for a presentation?
A. Identify three main ideas that an audience should take home
B. Ensure that a written message is simpler than an oral message
C. Include complex visuals which draw the attention of an audience
D. Simplify supporting detail so that it is easy to follow them
E. Use technical jargon and treat the audience as experts on the subject
Q:
Which of the following is a similarity between oral and written presentations?
A. Both use visuals to clarify or explain a material.
B. Both focus the audience's attention to specific points.
C. Both take the same time to get a response from an audience.
D. Both present extensive, complex data with ease.
E. Both interact with the audience to offer instant answers.
Q:
A written message may be preferred over an oral message because it is easier to:
A. present extensive or complex data.
B. answer questions and build consensus.
C. focus an audience's attention on specific issues.
D. use emotion to motivate an audience.
E. get instant response or feedback.
Q:
Which of the following is true of purpose statements in oral presentations?
A. It is disconnected from one's choice of strategy.
B. It is the same as the introduction of one's talk.
C. It needs to be memorized instead of written down.
D. It should always be explicit in a presentation.
E. It guides the choice of strategy and content.
Q:
Which of the following is the main purpose of using informative presentations?
A. Motivating an audience to act or believe
B. Validating an audience's commitment to goals
C. Stroking an audience's egos to help achieve milestones
D. Informing or teaching an audience
E. Pleasing and entertaining an audience
Q:
The main purpose of _____ is to entertain and validate an audience.
A. persuasive presentations
B. informative presentations
C. goodwill presentations
D. technical meetings
E. training sessions
Q:
Which of the following is an example of an informative presentation's primary purpose?
A. Training new employees how to use computer software
B. Convincing people to contribute to a worthy cause
C. Congratulating a team on a good job done
D. Convincing an audience for votes for an election
E. Recognizing and motivating achievers of an organization
Q:
_____ are primarily used to motivate the audience to act or believe.
A. Persuasive presentations
B. Employee recognition speeches
C. Goodwill presentations
D. Training sessions
E. Informative presentations
Q:
After the question period in an oral presentation, the speaker should summarize the main point once more.
Q:
Most of a speaker's gaze time should be directed at the screen.
Q:
Gestures such as swaying on one's feet work well for an oral presentation and help one build on his/her natural gestures.
Q:
Filler sounds occur when a speaker pauses before saying the next word and can be avoided through sufficient practice before a presentation.
Q:
Speakers who use many changes in tones, pitch, and stress seem to be dull and confused during an oral presentation.
Q:
High-pitched voices are generally considered to be more authoritative and pleasant to listen to than low-pitched voices.
Q:
Pitch is a voice quality which emphasizes one or more words in a sentence.
Q:
During an oral presentation, it is important to use body energy in strong gestures and movement.
Q:
Presentation visuals should include titles, but do not need figure numbers.
Q:
While designing power point slides, it is important to use clip art to make the material more interesting, irrespective of whether the art is apt for the points mentioned.
Q:
Well-designed visuals in PowerPoint slides give presentations a professional image and serve as an outline for a talk.
Q:
In an oral presentation, one should provide an overview of the points one will make in order to offer the audience explicit clues of the structure of the presentation.
Q:
In a persuasive presentation, one should start with the strongest point or best reaction.
Q:
In an oral presentation, it is best to use two significant digits for complex numbers such as $32,378,451, and represent them as $32 million.
Q:
Oral style uses more personal pronouns, less varied vocabulary, and more repetition than written styles.
Q:
Humor is the only way to set an audience at ease and directing humor at them helps build a rapport.
Q:
It is best to avoid using startling statements or questions in openers to an oral presentation.
Q:
In an opener to a presentation, distant events are more effective events in capturing an audience's attention in comparison with local events.
Q:
A presenter tends to sound more natural if he talks from memory and does not refer to notes.
Q:
The best strategy in an oral presentation is to show an audience that an issue affects them directly.
Q:
In a guided discussion, the speaker serves as an expert where questions are held until the end of the presentation.
Q:
An oral presentation should be more complex than a written message when delivered to the same audience.
Q:
One of the first steps in planning an oral presentation is identifying the five ideas that one wants an audience to take home.
Q:
Complex financial information is easier to be delivered using an oral presentation rather than a written document.
Q:
Oral messages are better at presenting several specific details of a law, procedure, or policy compared to written messages.
Q:
The purpose statement that guides a speaker's choice of strategy and content should be the same as the introduction of the talk at the beginning of the presentation.
Q:
A dinner party to recognize and motivate achievers in an organization is an example of an informative presentation.
Q:
A persuasive presentation has the primary purpose of motivating an audience to act or to believe and providing information is an important way to persuade.
Q:
Informative presentations have the sole purpose of entertaining an audience.
Q:
Oral presentations have three basic purposes of informing, persuading, and building goodwill.
Q:
It is important to keep ball-park figures in mind while one looks at numerical figures because a significant number of spreadsheets contain errors.
Q:
While analyzing data, it is important not to be suspicious of all data, especially those from reputable sources.
Q:
It is recommended that important sections of a report are written towards the latter half, which helps one avoid spending a majority of time on the history of the problem.
Q:
While writing a report, it is best to spend most of one's time on sections primarily important to a reader, and one's own logic.
Q:
While writing a long report, it is unnecessary to list out all headings or sections of the report.
Q:
Title pages and transmittals can be written as soon as recommendations are known.
Q:
Why is it necessary to include in a formal report, a section that gives the background of the situation or the history of the problem?
Q:
What are summary and descriptive abstracts and how are they different from each other?
Q:
Explain with an example characteristics of a good and weak executive summary.
Q:
What are topic headings and talking heads and how are they different from each other?
Q:
What are recommendation reports and how are they different from justification reports? Explain.
Q:
What are spatial, functional and chronological patterns of organizing information? Explain.
Q:
Explain the general to particular and particular to general patterns of organizing information.
Q:
Discuss with an example, the SWOT analysis pattern of organizing data in reports.
Q:
What is an elimination of alternatives pattern of organizing information? Explain.
Q:
Discuss with an example, the problem-solution pattern of organizing information.
Q:
What are the factors which determine whether focus should be on criteria or alternatives in a compare/contrast pattern?
Q:
What are some guidelines to keep in mind which helps one to organize report data in a way that is most useful to readers?
Q:
Discuss the key points to keep in mind while choosing information for reports.
Q:
What are some of the guidelines one should follow in order to write a good report, even when a market test is a failure?
Q:
What are some guidelines that one needs to follow while evaluating sources of data?
Q:
Which of the following does a background section of a report cover?
A. Recommendations to solve a problem or issue
B. Title of the report and name of the person it is created for
C. Arguments backed with essential evidence and data
D. Insight for people reading the document in years to come
E. Analysis of causes of a problem and its possible solutions
Q:
Michelle Jones has been asked by her manager to write a report, recommending the best place for their store to relocate. They need to relocate primarily because their business has outgrown their present space. Though a large office space is of importance, availability of parking space will also be a determining factor. Which of the following sections in the report will this information be covered in?
A. Scope
B. Limitations
C. Assumptions
D. Criteria
E. Methods
Q:
Judith Bennett, a student of Carnegie University, recently conducted a survey for a report, on the use of campus computer labs. However, she was able to conduct the survey only during the summer months because of which the results were valid only for summer usage instead of the entire year's usage. Which of the following sections should Bennett include this information in?
A. Scope
B. Limitations
C. Assumptions
D. Methods
E. Criteria
Q:
Kelly Hughes is writing a report on a campaign on child rights that she has worked on. She is currently working on a certain section of the report which involves writing the objective of the project, summarizing its results, its recommendations, and thanking people for the help she has had. Which section of the report is Hughes working on?
A. Memo of transmittal
B. Title Page
C. Background or history
D. Executive Summary
E. List of illustrations