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Q:
A(n) _____ can be written in an informal writing style and helps in orienting the reader to a report, building the credibility of the report as well as the writer.
A. memo of transmittal
B. conclusions and recommendations
C. executive summary
D. introduction
E. background or history
Q:
Which of the following sections in a report should the release date be included in?
A. Executive summary
B. Illustration
C. Title page
D. Letter of transmittal
E. Body
Q:
Nicole Patterson is writing a report for her company Alpha International with a recommendation to organize a fund-raising campaign. The campaign will strive to aid people whose homes have been destroyed by a recent catastrophic flood. Which of the following titles would be most apt for Patterson's report?
A. Campaign to Help Flood Victims
B. Efforts made by Alpha International
C. Effects of Floods
D. Money Required to Do Our Part
E. Donate to Help Us
Q:
Which of the following is recommended while using headings?
A. To use subheads when there are less than two divisions within a main heading
B. To have headings which are non-parallel with one another
C. To use a subhead immediately after a heading
D. To use a heading as an antecedent for a pronoun
E. To cover all the material under it until the next heading
Q:
Evelyn Morris, a communications executive at H2O Foundation, submitted a report on strategies to formulate new policies on water conservation, spreading awareness among the public, and collaborating with allies to bring about change. Which of the following did she use in her report which helped her move from one dimension of the campaign to another with ease?
A. Assumptions
B. Criteria
C. Recommendations
D. Transitions
E. Illustrations
Q:
_____ are overviews which tell the audience what a particular section or report will discuss.
A. Transitions
B. Forecasts
C. Criteria
D. Assumptions
E. Illustrations
Q:
Which of the following is recommended to present information in reports effectively?
A. Employing informal language and style
B. Using the word "you" to personalize the report
C. Repeating information as much as possible
D. Using clear, engaging writing
E. Avoiding sources and visuals
Q:
Ashley Torres, a campaigns manager at Help Aid, needs to purchase computers for distribution in Vietnam's villages. This action will enable her to achieve one of the milestones of the literacy campaign she is working on. Which of the following reports does she need to prepare which will substantiate the demand for computers?
A. Credit report
B. Information and closure report
C. Justification report
D. Match report
E. Summary report
Q:
Which of the following kinds of reports substantiate a purchase, investment, hiring, or change in policy?
A. Recommendation report
B. Information report
C. Closure report
D. Justification report
E. Match report
Q:
A(n) _____ evaluates two or more alternatives before recommending one among them and usually consist of the decision to be made, alternatives, and explanation of the criteria.
A. Recommendation report
B. Information report
C. Closure report
D. Credit report
E. Match report
Q:
Blue Hills, an organization which works on protecting forests and wildlife in Indonesia, conducted a research on protected forest cover and encroached forest land. Sarah Karo, who conducted the research, now needs to consolidate the research and findings for a report. Which of the following does Karo need to prepare?
A. Recommendation report
B. Justification report
C. Annual report
D. After action report
E. Informative and closure report
Q:
Ruella Morris, a sales manager at Orbit Bank, is preparing a report on details of new accounts opened in the previous financial year. She is writing the report based on accounts opened on a monthly basis which will help in evaluating productive and non-productive months for the company. Which of the following is Morris using?
A. Spatial
B. Chronological
C. Geographic
D. Elimination of alternatives
E. Pro-and-con
Q:
Ryan Mitchell, the branch manager of Travel Memoirs in Florida, needs to prepare a report on the challenges faced by the accounts, marketing, and reservation departments of the branch. In the report, he also needs to include different ways of resolving the issues faced by each department. Which of the following patterns would best help Mitchell present his report?
A. Functional
B. Chronological
C. Spatial
D. Pro-and-con
E. Geographic
Q:
Allie Sanchez, a clothing designer in New York, supplies her designs to major retail companies in Hawaii, California, London, and Paris. At the end of every financial quarter, she needs to analyze the demands and sales of her boutiques in these cities. Which of the following does Sanchez most likely use?
A. Elimination of alternatives
B. Spatial
C. Chronological
D. General to particular
E. Particular to general
Q:
Peter Cox recently worked on a fuel efficiency campaign as part of Red Planet, a non-governmental organization in Nevada. He credited the success of the project to a detailed investigation of possible barriers created by car manufacturers, and lobbyists, who helped him tackle them better. The support generated by the public's demand for mandatory fuel efficiency standards also contributed to the victory. In addition, an analysis of drawbacks and strengths within the organization played a big role in achieving campaign milestones. Which of the following patterns of organizing information did Cox use?
A. Chronological
B. Spatial
C. Geographical
D. SWOT analysis
E. Elimination of alternatives
Q:
The _____ pattern of organizing information in reports identifies an issue, explains its background, discusses its extent, recognizes its causes, and often works well when the audience is neutral.
A. compare/contrast
B. elimination of alternatives
C. pro-and-con
D. chronological
E. problem-solution
Q:
The _____ pattern of organizing data is inefficient when there is a need to deemphasize drawbacks of a proposed solution.
A. compare/contrast
B. pro-and-con
C. problem-solution
D. elimination of alternatives
E. SWOT analysis
Q:
Allen Campbell is working on the "Save the forests" campaign in Virginia, which aims at spreading awareness about deforestation through electronic media. He now needs to prepare a report that will present the benefits and drawbacks of using electronic media. Which of the following patterns of organizing information will best serve his purpose?
A. Problem-solution
B. Chronological
C. Pro-and-con
D. Geographic
E. Spatial
Q:
In a compare/contrast pattern of organizing data, it is best to focus on the criteria when:
A. the criteria are difficult to differentiate or separate from one another.
B. one alternative is clearly superior from the other alternatives.
C. the audience grasps the alternative as a whole rather than its parts.
D. the audience wants to compare options independent of recommendations.
E. the audience focuses on the idea behind the alternative instead of its components.
Q:
John Rivers who works in the Colorado Department of Education needs to submit a report on the literacy rate of children in the State. He has to present statistical details in addition to ideas on developing the education system. Which of the following arrangements will be most useful for Rivers' audience?
A. Processing information before presenting it to the audience
B. Presenting information in the order in which he became aware of it
C. Working against the audience's expectations to draw its attention
D. Grouping information into a minimum of ten categories
E. Using the word "you" in the report if there are multiple audiences
Q:
Sally Mitchell is preparing a report on "The Rate of Urban Development in different cities of Guinea." Which of the following is she most likely to include in the appendix of the report?
A. Analysis of causes and possible solutions
B. Information that directly relates to the discussion in the body
C. Information that is essential for the proof of the report
D. Supporting data that will be scrutinized by specialists
E. Crucial statistics on development rates in different cities
Q:
_____ refers to producing or creating one thing by another.
A. Variance
B. Causation
C. Range
D. Extension
E. Dimension
Q:
The _____ can be defined as a number that occurs most often in a list of observations.
A. median
B. range
C. mode
D. average
E. extension
Q:
The _____ is the difference between the high and low figures for a particular variable.
A. range
B. mean
C. average
D. mode
E. median
Q:
The _____ can be calculated by adding up all figures and dividing it by the total number of samples.
A. median
B. mean
C. range
D. variance
E. mode
Q:
Will Clive, an environmental activist, needs to prepare a report which will list out forest cover areas of different states in the United Kingdom. The report will help him in the first stage of the "Heritage Forest Campaign" that aims at preserving protected forest areas. Which of the following will ensure that the source of data is up-to-date?
A. Assessing objectivity of the source
B. Identifying the authors
C. Evaluating authenticity of data
D. Checking currency of information
E. Checking if the source is biased
Q:
The conclusions and recommendations section presents new information that has been missed out or not yet been mentioned in the report.
Q:
A summary abstract is used to present the most useful information in the least amount of space.
Q:
A list of illustrations enables audiences to refer to visuals comprising of tables and figures.
Q:
If a title of a report does not contain a recommendation, it normally indicates what problem the report tries to solve.
Q:
Talking heads focus on the structure of the report and provide very little information.
Q:
Headings cannot be complete sentences because it will make them lengthy and ineffective.
Q:
Repetition in a report should be used only if it serves a useful purpose.
Q:
It is ideal to use the word "you" in reports to help readers identify with one's recommendations.
Q:
The particular to general pattern of organizing information starts with the problem as it affects the organization and then proceeds to a discussion of parts of the problem and solutions to each of these parts.
Q:
The elimination of alternatives pattern is useful when the solutions a reader is likely to favor will not work, and the solution one recommends is likely to be perceived as expensive, intrusive, or radical.
Q:
The pro-and-con pattern of organizing data is most effective when there is a need to deemphasize the disadvantages of a proposed solution.
Q:
A report organized by a comparison/contrast pattern should focus on the alternatives if the criteria are easy to separate.
Q:
In a comparison/contrast pattern, the focus is on the criteria when the reader wants to compare and contrast the options independently of the recommendation.
Q:
If there are massive amounts of information to be presented in a report, it should be classified into categories of ten or more, which makes them easy to understand.
Q:
The best way to present information to an audience is to place it in the order in which one becomes aware of the information.
Q:
A tally of responses to each question in a survey may be included in an appendix.
Q:
Supporting data which is examined by specialists such as accountants, lawyers, and engineers must always be placed in the body of a report.
Q:
It is essential to place material in the appendix instead of the body of the report if it is crucial to one's proof.
Q:
If an audience is likely to be pleased with research done on a report, one should ideally present the findings indirectly and provide substantial evidence.
Q:
While choosing information for reports, it is essential to get an understanding of what is important to the readers.
Q:
A median is a number that is exactly at the start or top in a ranked list of observations.
Q:
It is possible that authorities may differ on the interpretations of the same data sets.
Q:
While evaluating sources of data, it is vital to check the currency of all data except technology figures.
Q:
While evaluating sources of data, it is imperative to scrutinize the data with special care if the source has a vested interest in results.
Q:
What are task project reports? Explain.
Q:
Discuss with the help of an example why calculating figures conservatively is recommended in preparing budgets for a proposal.
Q:
How important is an executive summary in a business plan?
Q:
What is the best way to organize a cover letter for a long sales proposal?
Q:
What are proposals for action? Explain.
Q:
Explain with an example, the work schedule section of a proposal.
Q:
What does the qualifications/resources/facilities section of a proposal cover? Discuss with the help of an example.
Q:
Discuss with the use of an example, the methods section of a proposal.
Q:
Explain with the help of an example, what the problem section of a proposal deals with.
Q:
What are the sections that a proposal for a student report consists of?
Q:
Why should a substantial amount of time be allotted before a due date for a proposal?
Q:
What are RFPs and what guidelines should be followed when responding to one? Explain.
Q:
Olivia is preparing a proposal on a marketing plan for new line of leather boots. In the proposal, she states, "I believe that marketing the Chic line of leather boots through new media offers a great opportunity to showcase the product." Explain whether Olivia has used the correct diction required for a proposal.
Q:
What are some of the questions that a good proposal must answer convincingly?
To write a good proposal, one needs to have a clear understanding of the problem that one hopes to solve and things that are needed to solve it. A proposal must convincingly answer the following questions:
1. What is the problem that one will solve?
2. Why does a problem or opportunity need to be solved or explored immediately?
3. How will the problem be solved?
4. Can one do the work needed to solve a problem or explore an opportunity?
5. Why should one be the person to be doing the work?
6. When will one finish the work?
7. How much will one charge?
8. What exactly will one provide for the organization?
Q:
What are competitive proposals and how are they different from noncompetitive proposals?
Q:
Isabella has completed writing a chronological progress report on marketing a newly launched line of clothing. Which of the following statements would best summarize her report? A. "As discussed, we are more or less on track with the project deadline and work schedule."B. "Things are going well and we have only had one significant setback so far."C. "The project is 25 percent complete and going according to our planned work schedule."D. "Though we had planned on progressing at 10% pace every week, we are doing much more."E. "We had strived to achieve our targets by the end of the month, but we are outdoing our targets."
Q:
Taylor is writing a progress report on development of a new software program for a client. She and her team faced a technical glitch last week which however, has been solved now. Which of the following is the best way to present this information to the client? A. "I'm really sorry, but we're running 2 days behind schedule. We will however be back on schedule by the end of the month."B. "We have had a major problem last week because of which our work is affected to an extent. However, we should be able to finish by the due date."C. "We overcame a major technical glitch last week. We are now on track and expect to finish the work by the due date."D. "After correcting the huge problem we had last week, we should be back on track by due date if we face no other glitches."E. "Please accept our sincere apologies. We will be unable to complete the work according to the estimated deadline."
Q:
Sarah who works for Animal Aid Foundation is writing a progress report on efforts to rescue elephants, tigers, and monkeys from circuses. Which of the following would most likely be the best subject line for her report? A. Circus Animals -What we have done so farB. Animal Cruelty should be banned by you and meC. Efforts undertaken by us to save animalsD. Efforts by Animal Aid Foundation to rescue circus animalsE. Show that you care Stand up against animal cruelty in your city
Q:
Lee is researching for a project titled, "Harmful Impact of Electronics on our Lives" and will soon have a research assistant joining him in his project. With another person working on the project, Lee is glad that the work will be completed much before the deadline. However, when he conveyed the good news to the funding agency, they found his statement slightly offensive. Which of the following did Lee most likely say? A. "You will be overwhelmed to know that a research assistant will be joining me to work on the project."B. "There will be an additional member on the team who will help fasten the process substantially."C. "From next week, we will have a research assistant working on the project with me. We expect to finish the work before deadline."D. "Having a research assistant work on the project will help us complete the work a week before the expected date."E. "A research assistant will start working on the project from next week to help complete the project at the earliest."
Q:
Which of the following needs to be followed while preparing progress reports? A. Using me-attitude to demonstrate a confident attitudeB. Presenting every detail as equally importantC. Exceeding expectations of funding agency or employerD. Adapting the report to one's own needsE. Using emphasizing techniques to highlight all features
Q:
Scott is writing the budget section of a proposal on funding for a concert, "Music for a Cause." After careful calculation, he has found that a total of $12,000,000 will be required for the event. Which of the following does he need to do which will help him win the bid? A. State an amount lower than $12,000,000 which will increase his chances of winning.B. Exclude less obvious costs such as overhead which can be negotiated.C. Avoid including costs that will be paid from other sources since they are irrelevant.D. Ask for $12,000,000 since it is required for the event to be successful.E. Find out what others are bidding and quote a budget accordingly.
Q:
Which of the following guidelines should be followed while writing business plans? A. Aligning the business plan idea to meet the writer's crucial needsB. Using me-attitude to demonstrate confidence in one's projectC. Having an ambiguous, lengthy beginning listing out all detailsD. Stressing needs the project will meet for the organizationE. Skipping the executive summary which investors find unnecessary
Q:
Abigail who is working on the "Clean Energy Campaign" needs to write a business plan to install solar power panels in 30 villages of Jakarta. Which section in her business plan should she give careful attention which the funding agency will read to make initial decisions about her proposal? A. Background/historyB. Executive summaryC. ConclusionD. Title pageE. Body
Q:
Which of the following guidelines need to be followed while writing sales reports? A. Understanding the buyer's requirements and prioritiesB. Using technical terminology and jargon which indicate expertiseC. Assuming that the buyer will understand benefits of productsD. Indicating benefits only for specific, important products or servicesE. Using me-attitude to present benefits which indicates confidence
Q:
Which of the following is a feature of a good work schedule for a proposal? A. It provides idealistic time-frames for challenging activities.B. It avoids time for unexpected snags and delays.C. It shows that one may be unable to complete work within deadline.D. It provides realistic estimates for each activity.E. It avoids using a chart to maintain schedule details.
Q:
Joshua Baker, who works for a telecom company, recently prepared a proposal for a road show in Manhattan. In the proposal, he listed out activities such as production of banners and props, permission from government officials to host the show on Houston Street, organizing volunteers to interact with crowds, along with timelines for each activity to be completed.Under which of the following sections was this information covered in the proposal? A. Work scheduleB. Call to actionC. MethodsD. FeasibilityE. Qualifications
Q:
Daniel Perez is writing a proposal on "Relief Efforts for Flood Victims in Laos." In the proposal he states that he will gather information by interviewing flood victims and government officials. He also mentions that he will be contacting news reporters who have covered significant information on the catastrophe. Which of the following sections will this information be covered under? A. Topics to investigateB. Methods/procedureC. AudienceD. Qualifications/resourcesE. Problem/opportunity
Q:
Audrey Jones is planning to write a proposal on "The Harmful Impacts of using Chemical Fertilizers" in Ireland. In this proposal, she intends to write about banning the use of chemical fertilizers as a possible solution to the problem of groundwater contamination, as well as its impact on health. Which of the following sections in the proposal would this information be included in? A. FeasibilityB. ProcedureC. FacilitiesD. ResourcesE. Audience
Q:
Jason Jacob is writing a proposal on providing funds for weaving wheels in townships of Myanmar. He is writing the proposal as part of the "Empowering Women Campaign" of his organization. Which of the following questions should be addressed in the audience section of the proposal? A. Why does the opportunity of providing spinning wheels need to be explored?B. Is there a history on the usage of spinning wheels in Myanmar?C. Can 100 wheels be provided to Myanmar's villages by the end of the financial year?D. Who in the organization will serve as a gatekeeper?E. Is necessary information provided to the audience?
Q:
Which of the following questions does the feasibility section of a proposal discuss? A. Is there a background to the problem discussed?B. Who in the organization will serve as a gatekeeper?C. Why does a problem need to be solved or explored?D. Can a solution be found in the allotted time?E. What problem or opportunity exists in a situation?