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Q:
Which of the following questions does the problem section of a proposal for a class report address? A. Why does a certain issue need to be solved?B. How does one know that an opportunity can be explored?C. What watchdog audiences may read the report?D. Can a solution be found in the available time?E. Who will be affected by a recommendation?
Q:
Which of the following should be undertaken while writing proposals? A. Ensure unimportant information is provided in the beginningB. Place most important data in the beginning or end of the proposalC. Use a different structure from the RFP to help the proposal stand out betterD. Use headings distinctly different from the RFP when replying to itE. Avoid using the same terminology as used in the RFP
Q:
Which of the following should be undertaken if one is not following an RFP? A. End the proposal with a statement of why one is doing the jobB. End the proposal with implications of a proposed actionC. End the proposal with why a certain action is importantD. Begin with a statement of what one is proposing to doE. Begin with major benefits of having one to do the job
Q:
Which of the following should one undertake to write a good proposal? A. Use a language that an audience expects to see and understandB. Use bragging diction which gains the respect of the audienceC. Use "believing" diction to make arguments more convincingD. Choose an unexpected format to capture the audience's attentionE. Avoid the use of facts and figures which make proposals boring
Q:
Ethan Hill who works for Small Steps, a child rights organization, is writing a proposal as part of the Literacy Campaign he is working on. The proposal is written for a top-notch multinational company to provide funds for the purchase of computers for underprivileged school children in Taiwan. Which of the following dictions should Hill be using in his proposal?A. "The campaign has massive potential to tackle illiteracy in -li city of Taiwan."B. "The campaign will transform the current education system in Chung-li city."C. "The campaign will help educate children of 20 schools in Chung-li city."D. "We feel that the campaign will educate children of 20 schools in Chung-li city."E. "I believe the campaign has huge capacity to transform the education system of Taiwan."
Q:
Kylie is writing the concluding section of a proposal on "Renewable Energy used in villages of Vietnam". Which of the following diction would be appropriate for her proposal?
A. "We will try to install a high number of solar power panels in the Dak Lang province."
B. "We hope to install many solar power panels in several villages of Dak Lang province."
C. "We are thinking of installing 50 solar power panels in the Dak Lang province."
D. "We plan to install 50 solar power panels in the Dak Lang province of Vietnam."
E. "We are visualizing the installation of 50 solar power panels in many villages of Vietnam."
Q:
Which of the following best represents a good proposal?
A. They are created exclusively for experts.
B. They avoid supporting generalizations and inferences.
C. They anticipate and answer questions by readers.
D. They are complex in form and nature.
E. They limit benefits toward the most influential reader.
Q:
Which of the following questions should a proposal answer?
A. Why would one not be able to complete work within a deadline?
B. Why should one define a problem based on the audience's needs?
C. What problem is one going to solve?
D. Why are rates offered by other companies higher?
E. What benefits are other organizations giving?
Q:
Which of the following guidelines need to be followed while preparing a proposal?
A. Defining a problem as one sees it, instead of as the audience sees it
B. Avoiding suggestions for predicted consequences if a problem is currently unsolved
C. Provide an ambiguous schedule that shows overall work instead of work completed in each phase
D. Showing that money, time, health, or social concerns do not solve a problem
E. Specifying topics that will be investigated and how data will be gathered
Q:
Which of the following best represent noncompetitive proposals?
A. They often lose out on resources against other proposals.
B. They consist of applications for research funding.
C. They have no real competition from other proposals.
D. They are always awarded to the lowest bidder.
E. They rarely get accepted to be implemented.
Q:
If a company needs to change and knows what needs to be done, but needs help doing it, a proposal helps in:
A. Accessing whether change is a good idea or not
B. Providing a plan for achieving desired changes
C. Providing insight on positive and negative impacts
D. Implementing the plan to bring about the change
E. Suggesting alternate outcomes if it decides not to change
Q:
Which of the following purposes does a proposal serve, if a company knows it needs to change, but unsure of what they should do?
A. Providing a record of the implementation and evaluation process
B. Assessing whether change is a good idea and analyzing why
C. Developing a plan to decide what course of action should be taken
D. Providing insight on whether change is desirable or not
E. Implementing a suitable plan and increasing measurable outcomes
Q:
If a company is unsure whether it should change or not, a proposal serves the purpose of:
A. Creating a record of the implementation process
B. Developing a plan for achieving the desired change
C. Implementing a suitable plan which meets its needs
D. Increasing measurable outcomes of possible changes
E. Assessing whether change is a good idea.
Q:
Cynthia is writing a proposal to the Wildlife Foundation (WLF) for a project on "Protection of the endangered Snow Leopard in Sri Lanka". The project will aim at providing a safe habitat for the species which will protect them from hunters and collectors. Which of the following is most likely to be a primary goal of her proposal?
A. To get the project accepted by the Wild Life Foundation
B. To review the feasibility of the project and possible outcome
C. To analyze the costs and resources required for the project
D. To monitor the current statistic figures of the species
E. To analyze if the snow leopard species can still be protected
Q:
For which of the following reasons are proposals generally created?
A. When projects are shorter than routine work
B. When projects involve costs lower than routine work
C. When project activities are similar to routine work
D. When projects are identical to regular work
E. When projects create larger changes than routine work
Q:
Recommendation progress reports organize information under various tasks one has worked on during a project.
Q:
In chronological progress reports, one should summarize progress in terms of goals and the original schedule using measurable statements.
Q:
A good progress report presents good news by speculating on the reader's feelings.
Q:
While writing progress reports, it is essential to present every detail as equally important instead of emphasizing on specific ones.
Q:
Good writers of progress reports spend less space explaining the value of their work for the organization and more space writing about the details of what they have done so far.
Q:
While writing the budget section of a proposal, it is important to clearly justify costs that may seem to benefit oneself instead of the sponsor.
Q:
In a budget for a proposal, one should avoid listing out less obvious costs such as overheads.
Q:
When preparing a budget for a proposal, it is important to ask for the least amount of requirements which helps the funder think that one understands the scope of the project.
Q:
Sales proposals which are long, should be presented with a one-page cover letter that presents the proposal clearly.
Q:
Sales proposals, particularly for complicated systems costing millions of dollars, are often short and crisp.
Q:
When writing a sales report, one needs to assume that the buyer understands why a product or system is good.
Q:
While writing a sales proposal, it is imperative to know a buyer's priorities,
Q:
Writing a proposal for action does not require research or information gathering.
Q:
The call to action section in a proposal for a class research project should ask an instructor for suggestions on improving the research plan.
Q:
A good work schedule for a proposal of a class research project should provide idealistic estimates for each activity and avoid time for unexpected, unnecessary snags.
Q:
Work schedules are not needed in proposals for class research projects because the instructor gives a due date for the final project.
Q:
The methods section of a proposal for a class research project should clearly indicate how one will get information needed to answer questions posed in the remaining sections of the proposal.
Q:
Proofreading helps ensure that a proposal's appearance creates a good impression.
Q:
One should begin a proposal with a brief but strong summary of major benefits of having one do the work.
Q:
While responding to a request for proposal, it is important to use the same headings, terminology, and structure as used in the document.
Q:
"RFP" stands for Research Funding Programs that are often requested by non-governmental agencies.
Q:
A good proposal requires one to avoid anticipating questions that readers might have.
Q:
It is important to understand that the audience for a proposal are experts in the subject matter and one should prepare proposals accordingly.
Q:
A proposal that goes outside an organization is usually considered to be a legally binding document.
Q:
Writing a good proposal requires a clear understanding of the problem that one needs to solve, and the research and action needed to solve it.
Q:
Noncompetitive proposals are compared with one another, and only one or a few are selected to receive the limited resources available.
Q:
Proposals must stress benefits for all affected audiences in order to achieve its goals.
Q:
A proposal has one primary goal, which is getting a project accepted, and does not involve getting oneself or an organization accepted to get a job done.
Q:
Proposals are mostly created for projects which are short and less expensive than routine work.
Q:
Progress reports consist of the work that needs to be done along with who will be doing it.
Q:
Think about the photos you see in the media every day. If you wanted to use an altered photo, what steps would you need to take to use it ethically?
Q:
List three tips for properly designing a Gantt chart as a visual in a document.
When using Gantt charts,
Q:
List three tips for properly designing a line graph as a visual in a document.
When constructing line graphs,
Q:
List three tips for properly designing a bar chart as a visual in a document.
When constructing bar charts,
Q:
List three tips for properly designing a pie chart as a visual in a document.
When constructing pie charts,
Q:
List three tips for properly designing a table as a visual in a document.
When constructing tables,
Q:
Explain how to label and refer to visuals in the text of a document.
Q:
How can one make his/her data displays more accurate?
Q:
Describe the components of a visual.
Visuals usually contains the following components:
Q:
Explain when is it appropriate to use each of the following types of visuals: photographs, drawings, maps and Gantt charts.
Q:
A lending institution requires a small business owner to submit a business plan as part of his loan application. In that, he must describe his business, his marketing plan, his management and personnel, and his financial projections. What graphics might this small business owner include in the document to supplement the written information?
Photographs, drawings (such as floor plans), and maps would be effective in giving readers visual pictures of the physical property, locations, and layouts being described. The personnel structure could be illustrated by using an organizational chart. Scheduling of employees might be shown using a Gantt chart.
Depending on the nature of the financial data, tables for presenting numbers may be appropriate. Bar charts, pie charts, line graphs, etc. may be used to summarize financial information.
Visuals should match the desired objective according to the following recommendations:
Use a table when the reader needs to be able to identify exact values.
Use a chart or graph when you want the reader to focus on relationships.
1. To compare a part to the whole, use a pie chart.
2. To compare one item to another item, use a bar chart.
3. To compare items over time, use a bar chart or a line graph.
4. To show frequency or distribution, use a line graph or bar chart.
5. To show correlations, use a bar chart, a line graph, or a dot chart.
Use photographs to create a sense of authenticity or show the item in use.
Use drawings to show dimensions, emphasize detail, or eliminate unwanted detail. Use maps to emphasize location.
Q:
Explain when is it appropriate to use each of the following types of visuals: table, bar chart, pie chart, and line graph.
Use a table when the reader needs to be able to identify exact values.
Q:
What are the characteristics of a good story?
Q:
List the six steps that are necessary to create good visuals.
1. Check the quality of the data.
Q:
When is it useful to use visuals in a written document?
Q:
_____ are expanding the possibilities of data displays as many of them allow users to adapt data displays to personal needs.
A. Online visuals
B. Bar charts
C. Chartjunks
D. Cliparts
E. DBMS
Q:
_____ are used to emphasize location or to compare items in different locations.
A. Subdivided bar charts
B. Maps
C. Histograms
D. Gantt charts
E. Photographs
Q:
Which of the following is true of photographs and drawings?
A. The richness of detail in photos makes them more effective than drawings for focusing on details.
B. Photos convey a sense of authenticity as they can never be edited or staged.
C. Photos are better for showing structures underground, undersea, or in the atmosphere.
D. Drawings can be used to insert creativity into the presentation of information.
E. A photo can provide as much or as little detail as is needed to make the point.
Q:
Which of the following is recommended for an effective line graph?
A. Use only one line.
B. Label both the axes.
C. Use perspective to make comparison easier.
D. When time is a variable, put it on the vertical axis.
E. Label only the vertical axis.
Q:
To compare items over time, to show frequency or distribution, and to show possible correlations, use a:
A. line graph.
B. dot chart.
C. Gantt chart.
D. pie chart.
E. table.
Q:
_____ uses images to create the bars.
A. A subdivided bar chart
B. A grouped bar chart
C. A histogram bar chart
D. A paired bar chart
E. A deviation bar chart
Q:
_____ bar charts identify positive and negative values, or winners and losers.
A. Segmented
B. Grouped
C. Subdivided
D. Paired
E. Deviation
Q:
_____ allow you to compare either several aspects of each item or several items over time.
A. Grouped bar charts
B. Segmented bars
C. Subdivided bars
D. Stacked bars
E. Histograms
Q:
Pie charts:
A. can always be used interchangeably with bar charts.
B. should be limited to no more than 10 segments.
C. should include labels that appear inside the circle, each on their respective segment.
D. should be used only when you are comparing one segment to the whole.
E. should be made a 3D circle, and not a perfect circle, to avoid distortion of data.
Q:
To be effective, a table should:
A. place items that readers are to compare in columns rather than in rows.
B. shade alternate columns for easy reading.
C. be labeled as one of the numbered figures in a document.
D. contain numbers that show several decimal places for precision.
E. provide column and row totals or averages whether relevant or not.
Q:
In a table, the _____ is the variable whose label is at the top.
A. boxhead
B. stub
C. row
D. column
E. header
Q:
A full explanation of a visual is necessary when:
A. similar material is presented to the audience quite frequently.
B. the visual is simple and well designed.
C. the information it presents is a minor part of your proof.
D. the audience is familiar with the topic and the data.
E. the material is new to the audience.
Q:
Which of the following approaches help make visuals accurate?
A. Truncate scales on graphs to highlight the information of interest to the reader.
B. Use three-dimensional graphs to be able to include more data.
C. Alter the images so that they more closely relate to the message you wish to send.
D. Differentiate between actual and estimated or projected values.
E. Combine graphs with different scales.
Q:
Images of people should be used carefully in _____ to avoid sexist, racist, or other exclusionary visual statements.
A. Gantt charts
B. bar charts
C. pie charts
D. truncated graphs
E. histographs
Q:
_____ are most acceptable when the audience knows the basic data set well, even though part of the scale is missing.
A. Gantt charts
B. Clip arts
C. Chartjunk
D. Drawings
E. Truncated graphs
Q:
_____ consist of predrawn images that you can import into your document or visual.
A. Clip arts
B. Truncated graphs
C. Pie charts
D. Gantt charts
E. Tables
Q:
Which is a good design tip when preparing graphs and charts?
A. Use stripes and wavy lines to differentiate segments or items on black and white graphics.
B. Add a variety of clip art images as decorations to stimulate interest.
C. Use many different colors for multicultural audiences to ensure there is at least one that pleases everyone in the group.
D. Use as little shading and as few lines as are necessary for clarity.
E. Use stripes, wavy lines, and checks rather than shades of gray when you design black-and white graphs.
Q:
Which of the following statements about the use of color in visuals in professional reports is appropriate?
A. The author should select colors that he or she prefers to make a personal statement in the visual.
B. The choice of colors is insignificant as long as those selected do not clash with one another.
C. The meanings assigned to colors differ depending on the audience's national background and profession.
D. Each color has one specific, cross-cultural meaning and should therefore be selected to reflect the context of the discussion.
E. The color preferences of people remain constant over time and are safest with a heterogeneous audience that you know well.
Q:
In Western culture, which color might suggest a connotation of danger or passion?
A. Red
B. Green
C. Yellow
D. Blue
E. White
Q:
Which of the following might be an interpretation of the color yellow in a visual in Western culture?
A. Warm, earthy, and mature
B. Strong, brave, and passionate
C. Happy, friendly, and optimistic
D. Clean, innocent, and pure
E. Jealous, inexperienced, and greedy