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Q:
Fill in the blank in the following sentence:
A formal report includes findings, conclusions, and ________ with the goal of solving a problem.
Q:
One effective way to make a visual aid for an oral presentation is to enlarge a table from a book or written report.
Q:
Fill in the blank in the following sentence:
________ tell what the report findings mean; they usually appear before the recommendations.
Q:
Diagrams are useful for conveying information about size, shape and structure.
Q:
Fill in the blank in the following sentence:
The financial analysis section of a business plan should outline two types of budgets a realistic start-up budget and a(n) ________ budget that projects cost for personnel, insurance, rent, salaries, and so on.
Q:
Janice is giving a presentation about microchips. To help the audience understand what she's talking about, she should bring a microchip and ask the audience to pass it around during her presentation.
Q:
Fill in the blank in the following sentence:
The _______ of a proposal explains the reasons for the proposal and highlights the writer's qualifications.
Q:
It is not advisable to display an object unless it is large enough for everyone in the audience to see clearly.
Q:
Fill in the blank in the following sentence:
Because they are written for managers and decision-makers, ________ summaries are less technically oriented than abstracts.
Q:
Visual aids should not be used to show how something works.
Q:
Fill in the blank in the following sentence:
The company description section of a business plan should identify the form of your business as a proprietorship, partnership, or ________.
Q:
Your message is likely to be more memorable when you include both visual and oral support.
Q:
Fill in the blank in the following sentence:
In the operations and ________ section of a business plan, explain specifically how you will run your business, including location, equipment, and personnel.
Q:
Visuals should not be used to illustrate complicated statistics.
Q:
Fill in the blank in the following sentence:
The ________ section of a proposal describes the credentials and expertise of the project leaders.
Q:
Surveys show that speakers who use visual aids are usually less concise than speakers who do not use visual aids.
Q:
Fill in the blank in the following sentence:
When government organizations or businesses know exactly what they want, they prepare a ________ for Proposal (RFP), specifying their requirements.
Q:
A recommended order for presenting cited material is (a) state the point; (b) cite the source; (c) explain the material from the source; and (d) interpret how this material impacts the audience members.
Q:
Fill in the blank in the following sentence:
The _______ phase of writing a formal business report should involve checking for formatting and consistency of headings, spacing, and page numbering.
Q:
When you cite a source in a presentation, the source should have credibility with the audience.
Q:
Fill in the blank in the following sentence:
A letter of ________ addresses the person designated to receive a formal proposal and briefly presents the major features and benefits of the proposal.
Q:
After you cite a source in a presentation, don't waste time by interpreting the material for the audience; it's better to move quickly to the next citation.
Q:
If you want to use a long, complicated quotation in your speech, it is advisable to paraphrase it. True
Q:
Fill in the blank in the following sentence:
The ________ page of a formal proposal contains the name of the client organization, name of the author, and the date of submission.
Q:
When you quote an authority in a speech, it doesn't matter whether the audience has heard of the person.
Q:
Fill in the blank in the following sentence:
Trends, projected growth, and customer behavior are discussed in the ________ analysis section of a business plan.
Q:
Quotations can be used as proof in some types of presentations, but they should not be used in an informative business presentation.
Q:
Fill in the blank in the following sentence:
A(n) ________ proposal is one written in response to a company's request for proposals (RFPs) to bid on projects.
Q:
In an effective comparison, both parts of the comparison should be unknown to your audience.
Q:
Fill in the blank in the following sentence:
Ancillary materials of interest to only some readers, such as rsums of principal investigators, testimonial letters, and audit procedures, would be included in the ________ of a formal proposal.
Q:
You can use a literal analogy to compare an idea you are proposing to an idea that has already worked well somewhere else.
Q:
Fill in the blank in the following sentence:
The ________ statement of a business plan describes your business idea and explains the reasons it will succeed.
Q:
Because they are so vague, figurative analogies should be avoided in presentations.
Q:
Fill in the blank in the following sentence:
A ________ proposal is a formal proposal submitted to a government or civilian organization that explains a project, outlines its budget, and requests money that will not have to be repaid.
Q:
It is usually a good idea to accompany the statistics you use in a presentation with a visual supplement.
Q:
Fill in the blank in the following sentence:
A central item in most proposals is the ________, a list of proposed project costs.
Q:
Statistics should not be linked to examples or visuals in your speech.
Q:
Which of the following components is typically included in a formal proposal but is optional in an informal proposal?a. Budgetb. Staffingc. Authorization Requestd. Abstract or summary
Q:
In an oral presentation, it is more effective to use precise statistics (i.e., $4,313.15) than to round off the figures (i.e., just over $4,300).
Q:
Which of the following components is typically included in a formal report but is optional in an informal report?
a. Body
b. Conclusion
c. Introduction
d. Table of contents
Q:
Research shows that you can increase the effectiveness of your presentation by using long lists of statistics.
Q:
The ________ section of a formal business report that makes precise suggestions for actions to solve the report problem.
a. recommendations
b. introduction
c. conclusions
d. body
Q:
Accurate statistics provide a very strong form of proof.
Q:
Which type of organization is often dependent on proposals for funding programming and salaries?
a. Large corporate organizations
b. Smaller, privately-owned businesses
c. Nonprofit organizations
d. Limited liability corporations (LLCs)
Q:
Statistics add interest to a speech, but they do not prove a point.
Q:
The most effective stories last two minutes or more so you can entertain the audience with lots of detail.
Q:
Which of the following is most likely to appear in the appendix section of a formal proposal?
a. A copy of the RFP
b. A list of tables and figures that appear in the proposal
c. The rsums of principal investigators or testimonial letters
d. An executive summary of the proposal
Q:
The _______ of a formal proposal may include a copy of the RFP, letter of transmittal, and executive summary.
a. background
b. front matter
c. conclusion
d. back matter
Q:
In your speech you can tell stories that are fictional, hypothetical, or factual, but you can only use the factual type to prove a point.
Q:
Grant proposals aim to ________.
a. sell products or services
b. secure funding
c. increase profits
d. start new businesses
Q:
You should avoid telling stories in an informative speech because the audience will only want to hear facts.
Q:
The ________ section of a business plan provides an overview of complementary products and services and a summary of the strengths and weaknesses of your direct and indirect competitors.
a. market analysis
b. operations and management
c. financial analysis
d. product or service description
Q:
Back up a point with relevant and typical examples, rather than a nontypical example.
Q:
The best advice for preparing a formal business report is to ________.
a. collect data and write the report at the same time
b. proofread the final copy three times
c. complete the hardest sections first to gain a sense of accomplishment
d. use the same verb tense throughout the report for consistency
Q:
Avoid using examples from your own experience in a speech.
Q:
Which section of a proposal typically identifies the problem and discusses the goals or purposes of the project?
a. Background
b. Staffing
c. Budget
d. Authorization Request
Q:
One way you can define a word in a speech is by explaining the history of the word.
Q:
Tamara must send the same formal report to several readers. What should she do?
a. Send the same letter of transmittal to all readers.
b. Omit the letter of transmittal.
c. Prepare a special letter of transmittal for each, anticipating how each reader will use the report.
d. Include a letter of transmittal for only the primary reader.
Q:
One way you can define a word in a speech is by explaining what the word does not mean.
Q:
Employees Applaud On-Site Daycare Option is an example of a(n) ________.
a. informational heading
b. functional heading
c. talking heading
d. analytical heading
Q:
It's advisable to include a definition in your speech if the audience doesn't know the meaning of a term you are using.
Q:
The section in the introduction to a formal business report that tells why the report topic is important is the ________.
a. scope
b. significance
c. authorization
d. background
Q:
Supporting materials make your presentation more convincing.
Q:
In the introduction section of a proposal, which of the following would be the best way to persuade the receiver to read the rest of the proposal?
a. Mention a remarkable resource available exclusively to you.
b. Present a detailed budget that shows a low overall cost.
c. Give the background and credentials of everyone who will be working on the project.
d. Provide a timetable for all activities.
Q:
The supporting material you choose for your speech should be interesting to the audience.
Q:
Which of the following statements would not be appropriate for a letter or memo of transmittal?
a. I would be glad to do follow-up research if required.
b. I appreciate the opportunity to have completed this research project.
c. This report investigating the need to relocate the corporate offices was authorized by Doug Peters.
d. The questionnaire shown here was used to collect data for this report.
Q:
It is not necessary to use supporting material when you are presenting complicated information.
Q:
The ________ section of an informal proposal may include a request for approval or authorization, a reminder of key benefits, and a deadline beyond which the offer is invalid.
a. background
b. staffing
c. budget
d. conclusion
Q:
Vincent enthusiastically explained to his boss the reasons he thought he should get a raise. However, Vince did not organize his thoughts clearly, and did not back up his claims with solid evidence. It is not likely that Vince's boss will be convinced by Tom's presentation.
Q:
The budget included in a proposal ________.
a. is tentative and may be modified later
b. represents a contract
c. should be open-ended for acceptance
d. should not include a deadline for acceptance because doing so might seem too pushy
Q:
Which is a guideline for designing effective visuals?
A. Supply all necessary details visually.
B. Use full sentences.
C. Use vertical printing.
D. Keep the design simple.
Q:
Which of the following would not appear in the operations and management section of a business plan?
a. How you will run your business
b. Who your competitors will be
c. The personnel and management of your business
d. The location of your business and the equipment you will use
Q:
Well-designed visual aids should
A. contain a great amount of detail.
B. never need explanation by the speaker.
C. use vertical printing.
D. show labels for all important items.
Q:
The _______ section of an informal proposal may describe the credentials of the project leaders and identify project resources such as computer facilities.
a. background
b. budget
c. authorization
d. staffing
Q:
All of the following are strategies for avoiding presentation software catastrophes EXCEPT:
A. Prepare a backup plan in case your software doesn't work.
B. Allow plenty of extra time to set up and test your equipment in advance.
C. Arrange to have technical support available.
D. Plan to use a live Internet connection to access your visuals.
Q:
What is the least accurate statement about formal proposals?
a. To be considered a formal proposal, it must be at least 100 pages long.
b. Larger businesses may employ specialists who do nothing but write proposals.
c. Proposals use standard components that enable companies receiving bids to compare "apples with apples."
d. Smaller firms rely on in-house staff to develop proposals.
Q:
All of the following are typical mistakes made by beginners who attempt to use presentation software EXCEPT:
A. substituting flash for substance
B. spending so much time on organizing your speech outline that you run out of time to select your favorite design template
C. creating presentations that are overly complex
D. spending more time on design than on content
Q:
Which of the following statements about business plans is least accurate?
a. Business plans are generally written in response to RFPs.
b. A business plan is another form of proposal.
c. A business plan is critical for securing financial support of any kind.
d. The reader of a business plan is typically a bank loan officer, a venture capitalist, or an investor.
Q:
All of the following are true when you use presentation software with your speech EXCEPT:
A. the software can help you organize your own speaker notes.
B. you can use features that emphasize your transitions from one point to the next.
C. because your slides will appear on the screen in front of you, you won't need to plan and practice your presentation.
D. you can create a variety of handouts.
Q:
All of the following are true about presentation software EXCEPT:
A. you can create charts, graphs, and tables that illustrate the supporting points of your speech.
B. presentation software will always communicate your message effectively.
C. you can create special effects and elaborate animations.
D. you can print a copy of your slide show and duplicate it to distribute as handouts.