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Q:
Which statement does not describe the body of a formal business report?
a. Clear headings are used to explain each major section.
b. Evidence that justifies the conclusions is presented.
c. Research findings are discussed, analyzed, interpreted, and evaluated.
d. Incidental and supporting materials are placed strategically throughout the body of the report.
Q:
During the third (and final) proofreading stage of your formal report, you should check for ________.
a. word and content meaning
b. grammar, punctuation, and usage errors
c. formatting and consistency
d. research citation
Q:
All of the following are true about distributing handouts to accompany your presentation EXCEPT:
A. listeners will have a printed record of your ideas.
B. you can provide your audience with more details than you have time to talk about in your presentation.
C. your listeners won't need to take notes.
D. passing out handouts during the talk increases the chance that audience members will be looking at you during the presentation.
Q:
Rob has been asked to provide a presentation to a group of investors. Rob wants to send a significant amount of statistical information home with the investors so they can refer back to it later. Which of the following visuals would best help Rob achieve this purpose?
A. flip charts/poster board
B. videotapes
C. slides
D. handouts
Q:
A letter of transmittal submitted with a formal proposal should ________.
a. provide ancillary (supplemental) materials of interest to readers
b. include a list of the costs for the entire project
c. briefly present the major features and benefits of the proposal
d. describe the credentials and expertise of the project leaders
Q:
Computer displays
A. are always preferable to lower-tech visual aids.
B. can show a variety of visuals, including photos, charts, graphs, and video.
C. are virtually foolproof.
D. are not well suited to creating visual interest.
Q:
A potential angel investor is reading your business plan for a new start-up company. What will this investor most likely consider to be the most important factor in assessing your business potential?
a. Whether you're aware of all of your direct and indirect competitors
b. Whether you've come up with a realistic start-up budget
c. Whether your management team can implement the business plan
d. Whether your start-up company will use social media for marketing and communication
Q:
A disadvantage of using a flip chart is that
A. it may be too small for people in the back of the audience to see clearly.
B. it's low tech, so there's little chance for equipment failure.
C. it is easy to set up.
D. you can write on it during the presentation.
Q:
Sarah has decided to include a timetable in a proposal she is writing. She will most likely place it in the ________.
a. introduction
b. proposal section
c. budget section
d. authorization section
Q:
All of the following are advantages of using large-size Post-it notes on a whiteboard EXCEPT:
A. It's easy to recategorize ideas during the presentation.
B. You may need to turn your back briefly to the audience while you are placing the notes on the board.
C. You can save the notes as a record of your points.
D. You can record information that comes up on the spot
Q:
The actual proposal section of a proposal must ________.
a. describe the credentials and expertise of the project leaders
b. identify the resources you will use, including computer facilities
c. tell what you propose to do and how it will benefit the reader
d. include a "hook" to engage the reader
Q:
One advantage of using a dry erase board is:
A. you can take the material home with you at the end of the presentation.
B. you can keep eye contact with the audience as you write.
C. the visual will be prepared ahead of time.
D. you can record information that comes up on the spot.
Q:
The ________ of a formal business report contains the report title, the name of the person receiving the report, the author's name, and the date of submission.
a. report cover
b. title page
c. table of contents
d. executive summary
Q:
All of the following are potential risks of using video in your presentation except:
A. videos can illustrate action.
B. some video segments lack continuity.
C. some video segments may take too long.
D. a poor quality video can detract from your presentation.
Q:
Which of the following would not be included in the appendixes of a business plan?
a. Managers rsums
b. Sales forecasts and anticipated cash flow
c. Promotional materials and product photos
d. A realistic start-up budget
Q:
What is the most accurate statement about grant proposals?
a. Grant money received must be repaid.
b. Funds received through a grant proposal can be used for any purpose, not just those outlined in the proposal.
c. Grants are often received by the U.S. government, private foundations, and public corporations.
d. Skillful grant writing is particularly important because funding organizations may receive thousands of applications for a single award.
Q:
A ____________ is most effective for showing the correlation between two or more trends.
A. pie chart
B. photograph
C. graph
D. pictogram
Q:
Pictograms
A. add interest to ordinary bar charts.
B. are mathematically exact.
C. are best suited for reports that require precise data.
D. are useful for scientific and technical audiences.
Q:
Will is writing a solicited proposal in response to an RFP and is working on the background section. What is his goal in this section?
a. To convince the reader that a problem exists
b. To make himself look professional
c. To show the reader how much accepting the proposal will cost
d. To persuade the reader that he understands the problem completely
Q:
The _______ of a formal proposal should include the name of the client organization, the title of the proposal, and the RFP number or other designation.
a. title page
b. abstract
c. introduction
d. appendix
Q:
All of the following are tips for constructing bar and column charts except:
A. use multiple-column charts to compare several items over time.
B. Show numerical values clearly.
C. Represent time on the vertical axis of your chart.
D. Arrange bars in a sequence that suits your purpose.
Q:
An executive summary included with a formal proposal is typically ________.
a. one page long
b. three to four pages long
c. five to six pages long
d. up to 10 percent of the original text
Q:
Jessica plans to describe the new advances her company has made in the development of allergy medicine over the past 10 years. Which of the following visual aids would be most effective to demonstrate this change over time?
A. photograph
B. column chart
C. list
D. pictogram
Q:
The body of your grant proposal states that your proposed program will lower infant mortality rates in a specified geographic region by 20% over a six-month period. This statement suggests that the goal of your proposal is _______.
a. long term
b. affordable
c. measurable
d. unfundable
Q:
All of the following are true about the effective design of pie charts except:
A. Label each segment of the pie chart.
B. You can use pie charts to illustrate in percentages how an organization allocates its money.
C. Identify the percentage that each segment represents.
D. Locate the segment you want to emphasize on the bottom of the chart.
Q:
What is the purpose of a traditional report cover?
a. To give the report a professional, finished appearance
b. To display your graphic design skills with fonts and wording
c. To take the place of the title page
d. To avoid having to send it electronically
Q:
A guideline for lists in your presentation is:
A. lines of text should never exceed 25 characters across, including spaces.
B. keep the size of your type small so the display won't look crowded.
C. use bulleted lists to show the ranking of items.
D. use complete sentences, not short phrases.
Q:
Appearing in the introduction, the ________ of a formal business report clarifies the boundaries of the report and defines what will be included or excluded.
a. scope
b. significance
c. background
d. authorization
Q:
Roger wants to show the chronological steps in the process of applying for college grant. Which type of visual aid would work best?
A. photograph
B. pie chart
C. numbered list
D. map
Q:
The longest and most substantive section of a formal business report is the ________.
a. executive summary
b. introduction
c. conclusion
d. body
Q:
A ____________ is an abstract two-dimensional drawing that demonstrates the various properties of an object or concept.
A. photograph
B. diagram
C. bulleted list
D. flip chart
Q:
In a formal report, the letter or memo of transmittal usually ________.
a. follows the indirect plan
b. uses no contractions or first-person pronouns
c. highlights the report's findings, conclusions, and recommendations
d. is as formal as the report itself
Q:
Which of the following types of visual aids provides a literal representation to the audience?
A. photograph
B. diagram
C. cartoon
D. pictogram
Q:
A business plan's mission statement ________.
a. is optional
b. must be written in six or fewer words
c. explains the purpose of a business and why it will succeed
d. should be generic to reach the largest number of customers
Q:
Visual aids are used in presentations for a number of reasons. According to the text, which of the following is NOT one of those reasons?
A. You can take a break from speaking while the audience looks at your visual aid.
B. Visual aids allow you to illustrate the relationships between aspects of the whole.
C. Visual aids allow you to demonstrate steps in a process.
D. Visual aids can help you emphasize your most important points.
Q:
Writers often include additional information in the introduction to a formal report. Which of the following would be most appropriate to include in the introduction?
a. A list of all secondary sources you consulted
b. Charts and other visual depictions of data
c. A detailed analysis of the problem
d. Definitions of key terms
Q:
Which is not a true statement about visual aids?
A. A professional display of visuals can enhance your professional image.
B. Effective visuals can make your information more memorable.
C. Visuals often reduce listener recall.
D. Visuals can help you explain complicated statistics.
Q:
The table of contents for a short formal business report should ________.
a. include all headings
b. include only first- and second-level headings
c. be prepared before you start writing the report
d. be omitted
Q:
According to research cited in the text, the impact of a presentation is greater if the material is presented
A. orally only.
B. visually only.
C. both visually and orally.
D. It doesn't make any difference whether the material is presented orally, visually, or both.
Q:
The ________ section of a formal business report that tells what the findings mean.
a. recommendations
b. introduction
c. conclusions
d. body
Q:
Which of the following was NOT presented as a guideline for citing sources during a presentation?
A. After you state the quotation, explain why the material is important for members of your audience.
B. Your quotations should come from sources who are credible to your audience.
C. Wait until the end of the speech to list the sources of all your quotations.
D. Identify the source of the quotation out loud in the speech, just before or just after you read the quotation.
Q:
A(n) ________ summarizes what other authors and researchers have published on the topic of your report and is especially important for academic and scientific reports.
a. executive summary
b. Works Cited
c. literature review
d. methods review
Q:
Which of the following was NOT presented as a guideline for using quotations during a presentation?
A. Use lengthy quotations often, always keeping their original form.
B. Cite the source of the quotation to add credibility to your presentation.
C. Quotations are most effective if the audience recognizes the name of the person you are quoting.
D. Instead of reading long quotations; paraphrase the ideas into your own words.
Q:
Which of the following statements about formal business reports is least accurate?
a. Formal reports are similar to formal proposals in length, organization, and serious tone.
b. Formal reports are written for internal audiences only.
c. Formal reports present the end product of thorough investigation and analyses.
d. Breaking a long formal report into small segments makes it easier to understand.
Q:
The leading scientist for research on cancer stated, "I believe that with adequate funding we could have a cure for cancer within the next 10 years." If Heather were to read this sentence out loud during her speech to the medical research board, which of the following forms of verbal support would she be using?
A. example
B. quotation
C. statistic
D. story
Q:
The introduction to a proposal typically ________.
a. lists the proposed project costs
b. highlights the writer's qualifications
c. asks for approval or authorization
d. reminds the reader of the proposals key benefits
Q:
During her presentation to the board of directors, Nadia showed a slide with two graphs, side by side. One graph showed her company's current outcomes. The second graph depicted the outcomes of a similar company that had adopted the GoQuickly Training Program for its employees. Which type of support was Nadia using to make her point more memorable?
A. quotation
B. story
C. definition
D. comparison
Q:
The executive summary of a business plan ________.
a. can be as long as needed to get your message across
b. should be written first to get your thoughts in order
c. can be combined with the mission statement
d. should be an appendix at the back of your plan
Q:
The comparisons you use as supporting material should possess all of the following characteristics EXCEPT:
A. The items you are comparing are similar.
B. Comparisons that stretch a point are recommended for making a concept more vivid.
C. The comparison must be valid.
D. The familiar part of the comparison should be well known to the audience.
Q:
The financial analysis section of a business plan should ________.
a. be included only if you have an existing company
b. omit exact dollar figures
c. explain how much money you already have
d. omit one-time expenses
Q:
Carter delivered a presentation about the need to change your car's oil on schedule. In his speech, Carter compared driving a car with dirty oil to walking a mile with small bits of gravel in your socks. This comparison illustrates a type of supporting material called a(n)
A. analogy.
B. story.
C. example.
D. characteristic.
Q:
Unsolicited proposals should ________.
a. present a flexible budget in case costs increase.
b. convince the reader that a problem exists.
c. use the language of the RFP.
d. begin with the overall cost of your services and/or products.
Q:
Supporting material that explains the unfamiliar by comparing it to the familiar is called a(n)
A. example.
B. story.
C. statistic.
D. analogy.
Q:
Seamus has asked you for help in preparing an executive summary of a formal business report he is writing. What is the best advice you can give him?
a. To add variety to your report, prepare your executive summary in a different sequence from the report itself.
b. Use considerable technical language to impress your reader.
c. Begin the executive summary with your purpose.
d. Make the executive summary as long as necessary to be persuasive.
Q:
All of the following are true about statistics EXCEPT:
A. Most statistics are collections of examples reduced to numerical form.
B. Statistics should not be rounded off because this would make them inaccurate.
C. When you use statistics accurately, you show that you are well informed.
D. Statistics are a common form of support in business presentations.
Q:
Appendixes of formal reports and proposals are typically labelled ________.
a. A, B, and so on
b. 1, 2, and so on
c. with Roman numerals
d. in sequence with the pagination of the document
Q:
Because they contain many parts that serve different purposes, formal reports are somewhat redundant. To avoid sounding repetitious, you should _________.
a. present the data slightly differently
b. not include information that has been presented elsewhere
c. skip the introduction if it contains information that has been presented elsewhere
d. assume that your reader saw information in an earlier section
Q:
Which of the following is NOT true about using statistics in presentations?
A. Statistics are especially strong forms of proof.
B. When statistics are complex or confusing, they should be rounded off.
C. Link the statistics to units of measure that are familiar to the audience.
D. The more statistics you use, the more interesting your speech will be.
Q:
Nora is aware that some of her report's content may not be well received by some of her readers. What advice would you give her about headings for the report?
a. Use graphic headings
b. Use functional headings
c. Use talking headings
d. Avoid using any headings
Q:
Which type of story can be used not only to add interest, but also as proof of your point?
A. factual
B. hypothetical
C. fictional
D. fantasy
Q:
Which government agency provides the most useful advice for writing a business plan?
a. Internal Revenue Service
b. Small Business Administration
c. Securities and Exchange Commission
d. Department of Homeland Security
Q:
Which types of story can be used to add interest to a presentation?
A. factual
B. hypothetical
C. fictional
D. all of the above
Q:
According to the text, stories are effective forms of verbal support because they allow you to create a situation that illustrates the point you are making to the audience. All of the following are guidelines to consider when you include a story in a presentation except:
A. The story should be appropriate for the audience.
B. The story should be brief and get right to the point.
C. Only use stories that support the point you are making.
D. A humorous story is effective even if it isn't relevant to your speech.
Q:
In an introduction to a formal report, what section identifies who commissioned the report?
a. Scope
b. Significance
c. Background
d. Authorization
Q:
Liam was giving a persuasive presentation to his class about the need to increase recycling efforts in the United States. To support his main point, he provided a hypothetical account of what he expected the world to look like in 50 years if recycling efforts were not stepped up. Which of the following forms of verbal support is Liam using during his presentation?
A. quotation
B. story
C. statistic
D. definition
Q:
Select the most accurate statement about proposals.
a. Most internal proposals are written in response to Requests for Proposals (RFPs).
b. Most proposals are unsolicited.
c. Effective proposals can mean life or death for an organization.
d. Most proposals are internal.
Q:
Which of the following is the most accurate statement about the executive summary?
a. An executive summary is written for specialists or technical readers.
b. An executive summary is generally shorter than an abstract.
c. The content of an executive summary should be more technically oriented than an abstract.
d. A formal proposal may contain both an executive summary and an abstract.
Q:
Which the following is true about using examples as supporting evidence for a main point?
A. Examples should be typical, not isolated instances.
B. One example provides sufficient evidence to prove a point.
C. Avoid using examples from your own experience.
D. For the sake of brevity, don't use more than one example.
Q:
Anita wants to encourage her classmates to read their textbooks thoroughly. To support her point, she says, "Some students think of a book as a heavy object that weighs down a backpack; other students think of a book as an expensive bill that needs to be paid at the beginning of each semester. But we can also think of a book as the key to a world of new ideas." Anita is defining a book by _______.
A. etymology
B. negation
C. describing its various connotations
D. quoting experts
Q:
A(n) ________ may be defined as a description of a proposed company that explains how it expects to achieve its marketing, financial, and operational goals.
a. executive summary
b. business plan
c. mission statement
d. abstract
Q:
The company description in a business plan should ________.
a. identify the form of your business and its business type
b. discuss market characteristics, trends, projected growth, and barriers to entry
c. explain how the product or service you are providing will benefit customers
d. explain specifically how you will run your business
Q:
Your text identifies all of the following as possible ways to define a word EXCEPT:
A. cite a dictionary definition of the word.
B. explain the origin of the word.
C. identify what the word does not mean.
D. substitute an acronym for the word.
Q:
Which of the following statements about business plans is least accurate?
a. For existing companies, the company description section should describe the company's founding, growth, sales, and profits.
b. Investors are looking only for unique products or services.
c. Start-up companies should explain in the product/service description section why the business will be profitable.
d. The product/service description section should explain why your product or service is better than existing products or services.
Q:
All of the following are guidelines for the use of supporting material as "proof" EXCEPT
A. use information from others to back up your claims, you need to cite the source.
B. use information from credible sources
C. supporting material makes your presentation more convincing
D. you can probably achieve your speech goal without citing supporting evidence.
Q:
Which of the following is NOT a function of supporting material?
A. to make abstract concept more understandable
B. to make your presentation more convincing
C. to make a claim
D. to provide evidence in support of a claim
Q:
The budget outlined in a proposal is considered to be an estimate with the understanding that if your costs increase the budget can be adjusted accordingly.a. Trueb. False
Q:
Explain several functions transitions serve in a presentation. Next, identify two essential characteristics of an effective transition. Finally, write two examples of effective transitions.
Q:
Your final proofreading step in report writing should be for spelling, punctuation, grammar, and other mechanical errors.
a. True
b. False
Q:
What functions should a speaker accomplish in the conclusion phase of a presentation? Why is it important for the speaker to accomplish each of these?
Q:
A business plan is necessary only when seeking financial support from venture capitalists.
a. True
b. False