Q&A Hero

Q: The master patient index is key to identifying patients correctly and supporting the exchange of patient information.

Q: List an advantage of using color coding in a storage and retrieval system.

Q: Name one component of a quality proposal for acquisitions approval.

Q: Referring to the information above, what was the LOS for Mr. States' first admission?

Q: Referring to the information above, during what month was Mr. States born?

Q: Referring to the information above, what was the date of Mr. States' fourth encounter with this hospital?

Q: Referring to the information above, on what date was Mr. States discharged from his second admission?

Q: Referring to the information above, did Mr. Rocky States' visit to emergency services result in admission?

Q: Referring to the information above, when was Mr. Rocky States last treated as an outpatient?

Q: Referring to the information above, in which terminal digit section of the permanent file would you find Mr. States' clinic record?

Q: The health information manager is analyzing the "Unsatisfied Requests Listing" produced by the automated record tracking system. Is this a management-type report produced by the system?

Q: An alphabetically arranged database used for the location of patient records in a numeric identification system is called a ______________________________.

Q: A written description of a proposed system€s concepts is a _______________________________________.

Q: When one medical record number is assigned to a patient during the first encounter and is used for all future encounters, this is called __________________________________.

Q: In a file conversion to a terminal digit system, there are four project phases. The first three phases are 1) transport records to sort area and back to file, 2) rough-sort into 10 terminal digit sections, 3) secondary-sort into 00, 01, 02, and so on. The last project phase is ____________________________________________________________________.

Q: ______________________________ is one advantage of implementing an electronic document management (EDM) system.

Q: In a terminal digit filing system using 2-2-2 divisions, which number below would be last? a. 160214 b. 621553 c. 432396 d. 311891

Q: In the number 23-10-52, which two digits are the secondary digits in a terminal digit filing system? a. 52 b. 10 c. 23 d. 31

Q: Computer software that understands the user's speech and creates a report is known as a. Voice response. b. Voice recognition. c. Sensor response. d. Voice imaging.

Q: Each of the following data elements is a part of the demographic level of the MPI EXCEPT a. Full name. b. Date of birth. c. Date(s) of service. d. Patient record number

Q: What filing method would require back shifting and reading of the number as a whole when filing? a. Terminal digit filing b. Straight numeric filing c. Alphabetic filing d. Serial-unit filing

Q: If you needed to prepare a Medical Record Committee report detailing the average number of paper records not returned to HIM by the end of each week for a specific quarter, you would calculate it based on out-of-file locations and a. Unsatisfied requests listings. b. Total records retrieved from inactive storage and other media. c. Overdue listings by user-defined time frames.

Q: Why is the master patient index maintained permanently? a. HIPAA requires it to be maintained permanently. b. Patients cannot remember their numbers when asked for them. c. The same MPI can be used to identify the patient in different health care systems. d. It is the key to identifying all patients who have been treated by the facility.

Q: According to the terminal digit filing method, which number would be first in the file? a. 013291 b. 911206 c. 861971 d. 165060

Q: The purpose of a manual record requisition slip is to a. Document where the record is at the current time. b. Use it as an out guide. c. Create a transfer notice. d. Retrieve the record.

Q: You have just assumed a position as HIM Director of a large HIM department in a different state, and you are faced with an overflowing paper file unit in the hospital. You need to determine how long various health records must be maintained. As part of your research, you would a. Explore state and federal laws and regulations pertaining to health record retention. b. Place record retention issues on the Medical Record Committee agenda. c. Review categorical guidelines as advice in absence of state law. d. All of the above.

Q: How many primary sections are used in a terminal digit filing system? a. 10 b. 100 c. 1,000 d. 10,000

Q: If you are filing records in terminal digit order using the 2-2-2 division, what would be the number of the patient record immediately in front of and immediately behind #132416? a. 122416 and 142416 b. 131416 and 133416 c. 132415 and 132417 d. 122316 and 142516

Q: When water damage has compromised a large volume of paper health records in the file unit during a flood or other kind of water disaster, one immediate action to take is to a. Air dry this large volume of records. b. Turn on the air conditioning. c. Separate all coated paper such as electrocardiograms. d. Move all records outside to dry.

Q: As a health information professional, you are assigned the responsibility of researching record retention laws for your hospital and developing a retention policy for the patient record. You discover that your state does not have a retention law, and you research other recommended retention guidelines that included the AHIMA recommendation. What was the retention period recommended by AHIMA? a. 5 years b. 7 years c. 10 years d. 15 years

Q: Which is an important attribute to consider when purchasing a digital image scanner? a. Storage capacity b. Access speed c. Page speed d. Exchange speed

Q: With the terminal digit filing method, which number is located directly after 16-57-92 in the file? a. 16-57-93 b. 17-57-92 c. 16-58-92 d. 16-58-93

Q: In the number 64-79-36, which two digits are the primary digits in a terminal digit filing system? a. 36 b. 64 c. 79 d. 96

Q: In a paper and hybrid health record environment, preparation for disaster recovery includes a. Training staff in locating and when and how to use sprinkler shutoff valves. b. Training staff on how and when to use fire extinguishers. c. Locating and researching restoration specialists. d. All of the above.

Q: When a record destruction program is considered by a health care facility, all the following are usually consulted EXCEPT a. The patient or legal representation. b. Facility board of directors. c. Facility attorney. d. Malpractice liability insurance carrier.

Q: All of the following are health care data sets EXCEPT a. MDS. b. NCDB. c. UACDS. d. UHDDS.

Q: Which is secondary health care data? a. Measles immunization: 3/12/89 b. 23 nosocomial infections c. KCl 500 mg daily d. BP 120/80

Q: Which is a demographic datum collected in a health information system database? a. DOB b. Financial guarantor c. Discharge order d. Admission date

Q: What data management criterion has been met when the data collected meet the needs and stated goals of the health care organization? a. Data appropriateness b. Data availability c. Data completeness d. Data reasonableness

Q: What prerequisite must data meet to be comparable among external users of the data? a. Appropriateness b. Reasonableness c. Timeliness d. Uniformity

Q: Each of the following is an example of aggregate data EXCEPT a. 120 live births b. Product of conception weighed 1005 g. c. Postoperative infection rate = 1.37% d. 11,522 inpatient service days

Q: Which data set was developed for capturing primary data on outpatients and clinic patients? a. Uniform Clinical Data Set b. Uniform Ambulatory Care Data Set c. Ambulatory Care Group Case Mix Management System d. Minimum Data Set

Q: One of the primary goals of the United Network of Organ Sharing is a. To ensure that organs are available for persons who are in need. b. To provide for the distribution of organs. c. To provide governmental control of organs. d. To inform providers of available organs.

Q: Health care data of particular interest in organizational planning include a. Physicians' orders. b. CBC results. c. Consultations. d. Services used.

Q: The organization that compiles data on osteopathic physician location and type of practice is the a. ACS. b. NPDB. c. APA. d. AOA.

Q: Which registry collects data internationally? a. Cancer b. Implant c. Organ sharing d. Trauma

Q: Standards pertaining to the electronic health record are developed by which organization? a. ASTM b. ANSI c. Joint Commission d. CMS

Q: All the following are associated with creating standards for the electronic exchange of health care data EXCEPT a. HL7 b. X12N c. ASTM d. NPDB

Q: Each of the following are general formats of the primary patient record EXCEPT a. Integrated. b. Patient-oriented. c. Problem-oriented. d. Source-oriented.

Q: Each of the following is a data set EXCEPT a. UMLS. b. LTS. c. UAS. d. UHDDS.

Q: Minimum data sets are available for use in all the following health care delivery systems EXCEPT a. Acute care. b. Ambulatory care. c. Long-term care. d. Mental health care.

Q: The UPIN is used for a. Sequencing data. b. Formatting data. c. Event validation. d. Identification.

Q: Which characteristic exemplifies the purposes of a data set? a. Scalable b. Economical c. Uniform d. Secure

Q: Health information management control issues in data collection should include a. Controlling costs. b. Identifying all views and forms. c. Capturing all the data. d. All of the above.

Q: An integrated primary patient record is organized by a. Date. b. Source. c. Problem. d. None of the above.

Q: Which of the following activities is supported by patient data? a. Evaluation of care b. Clinical education c. Financial viability d. All of the above

Q: All the following are costs associated with data collection EXCEPT a. Data input. b. Data management. c. Data brokering. d. Data transaction time.

Q: What is the nominal title for ASTM Standard E 1384? a. Standards for Patient Privacy, Confidentiality, and Access b. Standards for Authentication of Health Information c. Standards for Content and Structure of the Electronic Health Record d. None of the above

Q: Which of the following are advocated by AHIMA to help standardize clinical data? a. Classifications b. Nomenclatures c. Patient record formats d. All of the above

Q: What is included in ASTM Standard E 1384? a. Structure of an HER b. Entity relationships c. Definitions of data items d. All of the above

Q: Which of the following can electronically facilitate the creation of views for data capture and data display? a. UHDDS b. DBMS c. MDS d. OCR

Q: Within how many hours, according to The Joint Commission, must all verbal orders associated with a potential hazard to the patient be authenticated? a. 24 hours b. 48 hours c. 72 hours d. Within a time frame defined in the medical staff rules and regulations

Q: Referring to the information below, which datum is truncated? The master patient index screen for John VanVolkenburg reads as follows: a. Patient name b. Birth date c. Physician

Q: Referring to the information below, what type of data is illustrated? Coding scheme Reimbursement Source 1 = Medicare 2 = Medicaid 3 = Blue Cross/Blue Shield 4 = Private Insurance 5 = Self-pay a. Categorical data b. Numeric data c. Textual data d. Alphanumeric data

Q: In a computerized patient record system, the patient's provider name and identification number are stored in a. 1 column. b. 2 columns. c. 1 row. d. 2 rows.

Q: Which of the following is a narrative data type? a. Delivery room note b. Disposition on discharge c. Significant procedure d. Anesthesia risk

Q: A skip in the assignment of admission numbers is a a. Transaction error. b. Batch error. c. Sequence error. d. Digit error.

Q: Transposition of a patient medical record number can be detected by a a. Check digit. b. Sequencing check. c. Format check. d. Transaction check.

Q: The system that allows many applications and many fields using relational tables of information is termed a a. File management system. b. Flat file. c. Database management system. d. Category system.

Q: All the following are important features of a personal computer database software program EXCEPT the ability to a. Set up user menus. b. Set up own screen formats for data input. c. Perform desktop publishing functions. d. Import data from other databases.

Q: Parallel processing means a. Performing an activity both manually and electronically. b. Performing an application both the old way and with the newly installed computer system. c. Two or more departments keeping redundant data on separate file management systems. d. Downloading data from the server to a department PC and uploading the data when complete.

Q: Entering the same data over and over again in different application programs (e.g., patient name, address, Social Security number, telephone number, etc.) is termed a. Normalization. b. Inconsistency. c. Integrity. d. Redundancy.

Q: In a database, "2835" is an example of a. Information. b. Datum. c. A byte. d. Alphanumeric code.

Q: The major purpose of the ____________________ organization is to provide guidelines for electronically exchanging data within health care organizations or between organizations.

Q: The ___________________________________ sets standards for the collection of cancer data by hospitals.

Q: The abbreviation ANSI represents the ______________________________________.

Q: The duplicate storage media should be kept a. In the same room as the computer for staff efficiency. b. In a room different from the one where the computer is located but within the facility. c. In a building not housing the computer system. d. In a room different from the one where the computer is located but within the same building.

Q: The abbreviation ____________________ refers to the ability to exchange data electronically.

Q: The process of ensuring that a processing event is acceptable, authorized, and legitimate is called ___________________________________________.

Q: AHRQ Match the descriptor with the correct abbreviation. a. Comprehensive assessment of a long-term care patient b. Data content standard by ASTM c. Data set for hospitals used by federal and state agencies for billing d. Agency that collects vital statistics data e. Data set for ambulatory care f. Agency that accredits rehabilitation organizations g. Data set for home health care h. Agency that encourages the use of guidelines to improve health care i. Data set for long-term care